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How to Set an Out of Office Automatic Reply in Outlook

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If you are routinely sending and receiving emails but are planning to go on a vacation soon, then setting up automated replies is going to be a lifesaver for you. Automatic replies are machine-generated texts that activate once you receive an email but are out of the office to reply to it. This way, the sender will know that you are out of the office for vacation, and it saves your inbox from follow-up email bombardment.


How to Set an Out of Office Automatic Reply in Outlook


If you are looking for an easy way to set up “out of office” replies in Outlook, then this guide is for you. The article below discusses setting up “out of office” replies in Outlook on various platforms.


How to Setup Out of Office in Outlook on a PC


If you are using the web version of Outlook on PC to send and receive emails, then setting up an “out of office” reply can be quickly done in a few steps. All you need to do is:



  1. Sign in to your Outlook account on your browser.

  2. Click on the “Gear Icon” in the top right corner.

  3. Click on “View all Outlook settings.”

  4. Select the “Mail” tab.

  5. Toggle on the “Automatic replies on” option.

  6. Type your “out of office” response in the text box.

  7. Click “Save,” and the window will close.


At Step 5, below “Automatic replies on,” you will find another option named “Send replies only during a time period.” This option is ideal if you want to send “out of office” replies only for a limited time, such as the start and end of your vacation.


Enabling this option also saves you from the extra step of going back into Outlook when you want to turn off automatic replies.


How to Setup Out of Office in Outlook on the iPhone App


Outlook has a fantastic mobile version available on the App Store. If you manage your emails from the convenience of your iPhone, then setting up “Out of Office” replies are pretty straightforward.


Here are the steps to get started:



  1. Launch the “Outlook” app on your iPhone.

  2. Click the “Home.”

  3. Click the “Settings” icon.

  4. Select your Outlook account.

  5. Tap the “Automatic Replies” option.

  6. Press the “Automatic Replies” toggle to enable “out of office” replies.

  7. Type the “out of office” response in the text box under the “Automatic Replies” toggle.


After you are back in your office, just return to your Outlook account in the Outlook app and follow the same steps until Step 6. Tap on the “Automatic Replies” toggle to turn off “out of office” replies.


How to Setup Out of Office in Outlook on an Android


Working on the Android Outlook app is a great experience but turning on your “out of office” replies before going on a vacation is even simpler. Before you leave town, enable your “out of office” responses with these steps:



  1. Launching the “Outlook” app on your Android.

  2. Select the “Home” at the top left corner; it is three horizontal lines.

  3. Enter “Settings.”

  4. Choose the account to set up “out of office” responses.

  5. Tap on “Automatic Replies” under the title of the account to open a new window.

  6. Type the “out of office” text you wish to use in the box under “Reply to everyone with.”

  7. Select the “Check” icon at the top right corner of the window.


Now you won’t need to worry about not keeping your customers in the loop.


How to Setup Out of Office in Outlook on an iPad


Using Outlook on an iPad allows you to work and manage your emails on the same device. As a bonus, if you plan on taking leave from your office, there’s no need to make a special trip to work. You can set up “out of office” Outlook replies directly from your iPad in a few steps.


You will need to start by:



  1. Launch the “Outlook” app on your iPad.

  2. Tap the “Home” icon visible in the top left corner.

  3. Choose the “Settings” icon.

  4. Tap on your Outlook account.

  5. Choose the “Automatic Replies” option.

  6. Select the “Automatic Replies” toggle to enable “out of office” replies.

  7. Type your “out of office” response in the text box under the “Automatic Replies” toggle.


Your Outlook will now automatically reply to emails received on your iPad.


Exchange accounts work slightly differently than regular Gmail and Yahoo accounts. If you have an Exchange account on Outlook, then you can enable “out of office” replies with the following steps:



  1. Launch the “Settings” app on your iPad.

  2. Select “Accounts & Passwords.”

  3. Choose the email account to enable out of office replies.

  4. Scroll down and select “Automatic Reply,” toggling it “on.”

  5. Choose an “End Date” to specify when to stop “out of office” replies.

  6. Type your desired “out of office” response in the “Away Message.”

  7. Select the “Save” button.

  8. Exit the “Settings” app.


The Exchange account on your Outlook will send “out of office” replies just like any other email account.


Additional FAQ


How do I turn it back off when I’m back in the office?


If you want to turn off automatic “out of office” responses in Outlook, then you can easily do it by following the steps below:


1. Sign in to your Outlook account on your browser.


2. Click on the “Gear Icon” in the top right corner.


3. Click on “View all Outlook settings.”


4. Select the “Mail” tab.


5. Switch the “Automatic replies on” toggle off.


Does Outlook support “Out of Office” replies for Gmail?


Outlook supports “out of office” replies for Gmail as well as Yahoo. Setting up “out of office” replies is relatively simple for Gmail and Yahoo accounts on Outlook. Microsoft Exchange accounts work similarly with a slight difference to set up “out of office” replies.


Keep Your Clients in the Loop


Everyone deserves a break now and then, but it is best to set up “out of office” replies in your Outlook account before going away from the office. It can be a lifesaver as it lets clients know that you’re not available for an immediate response. They may also know when to expect a response if you provided that type of information in your “out of office” reply, making communication a lot easier and life a lot simpler.


How often do you set out of office replies in your Outlook? Do you manually turn off automatic responses? Tell us in the comment section down below.

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