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ClickUp Keyboard Shortcuts

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ClickUp is a productivity tool that can be used for anything from managing Agile projects to personal work. It helps to save you time by keeping all the tools you’ll need in one place – its keyboard shortcuts and hotkeys.


ClickUp Keyboard Shortcuts


If you want to know what these shortcuts are, keep reading. We’ll show you how to enable hotkeys and go through the ClickUp features for Project Managers and Personal Productivity that these keyboard shortcuts and hotkeys enable.


How to Use Keyboard Shortcuts and Hotkeys in ClickUp?


To get started using the hotkeys in ClickUp, you’ll need to enable hotkeys via “My Settings.”



  1. Launch ClickUp.

  2. Select your profile avatar.

  3. Click on “My Settings.”

  4. Toggle on the “Hotkeys” option.


ClickUp Hotkeys and Shortcuts


ClickUp’s hotkeys and shortcuts are designed to help you be your most productive by reducing the amount of time you use your mouse. Currently, their hotkeys and shortcuts are as follows:


Navigation Dashboard


Note: Use the “ctrl” key for Windows and “cmd” key for macOS.


Use the following hotkeys to navigate your Dashboard:



  •  “d” to bring your dashboard[s] up

  • “ESC” to close a window or task

  • “l” to go to the previous task or page views

  •  “n” to see your notifications

  • “s” to open a search

  • “Space” to reload your notifications


For moving between the required views in your space:



  • “b” or “x” for the “Box View”

  • “c” for the “Calendar View”

  • “l” for the “List View”


Shortcuts



  • “t” to create a new task

  • “r” to create a new reminder

  • “p” to open notepad

  • “k” for QuickSwitch navigation

  • “m” to assign a task to yourself while viewing it

  • “/” to activate the slash commands

  • “@” to activate the tag-user selector to mention or tag a team member

  • “@@” to mention a task in a task description or comments field

  • Use the upward arrow to edit your most recent comment

  • The minus key (–) clears the filters from your current view

  • : to open and filter emojis, then the return key to select an emoji

  • Ctrl + mouse click (Windows) or cmd + mouse click (macOS) to launch a new tab from any link

  • Ctrl + k (Windows) or cmd + k (macOS) to anchor a link in comments or task description

  • “q” to show or hide a sidebar

  • To move to the next task, Ctrl + shift + left or right arrow (Windows), or cmd + shift + left or right arrow (macOS)

  • Once you’ve created a new task, press 1 for “open with,” 2 for “move to tray with,” and 3 to “copy URL with”


Doc Shortcuts



  • To create a comment from selected text, ctrl + shift + m (Windows) or cmd + shift + m (macOS)

  • To highlight a text block, ctrl + shift + h (Windows) or cmd + shift + h (macOS)

  • To duplicate a text block, ctrl + d (Windows) or cmd + d (macOS)


Frequently Asked Questions


What Are the Best Keyboard Shortcuts to Use in ClickUp?


The best keyboard shortcuts to use in ClickUp will depend on what you’re using it for.


Next, we’ll go through some handy shortcuts and hotkeys for Project Management and Personal Productivity use:


Note: You’ll need to enable hotkeys via your avatar “Settings” before you can use them:


1. Launch ClickUp.




2. Select your profile avatar.




3. Click on “My Settings.”




4. Toggle on the “Hotkeys” option.




Shortcuts for Project Managers


ClickUp features can help project managers with their tasks and responsibilities, including mapping timelines and delegating work, etc. Task Hierarchy makes finding and organizing your team’s activities quicker. Here is the intuitive structure it follows and the applicable shortcuts and hotkeys where available:


Workspace


A Workspace represents all the members of the organization. Each Workspace is completely independent of others. To create a Workspace:


1. Launch ClickUp and click on your profile avatar.


2. Select “Settings,” then “Workspaces.”


3. Click on the “+” to add a new Workspace.


Alternatively:


· Click on the “+” sign from your “Settings” menu.




Space


Each Workspace is organized into Spaces acting as departments. You may decide to create a space for each client you work with, or one “Clients” Space with Folders or Lists for each client. The “Spaces” option is always found in the menu bar. To create a Space:


· From the menu bar on the left, click on the “+Add Space” button to create a new Space.




Folder


Folders reside in Spaces and keep all the task lists associated with your project. There are groups of lists that contain tasks. To create a folder:


1. In the upper left corner, click on the “>” sign to expand the sidebar.




2. To the right of the Space name, click on the “+” sign.




3. Either create a new Folder from scratch or by using a template.




4. Select “Create Folder.”




List


Lists include tasks that need to be complete, like containers for your tasks. They can be used for things like sprints and anything to keep you organized. To create a new list from the menu bar:


1. Click on the “+” sign to the right of “Space” to open the Space options.




2. Click on “New List.”




List View


This is a required task view offered for every Space, Folder, and List. It’s adaptable in terms of sorting, filtering, and grouping.


· The hotkey for a list view is “l.”


Task


Tasks are actionable items using status progress from “Open” to “Completed. They contain subtasks, comments, and more. Shortcuts and hotkeys for lists:


· “t” to create a new task.


· “ESC” to close a window or task


· “l” takes you to the previous task


· “@@” to mention a task in a task description or comments field


· Ctrl + k (Windows) or cmd + k (macOS) to anchor a link in comments or task description


· “q” to show or hide a sidebar


· Ctrl + shift + left or right arrow (Windows) or cmd + shift + left or right arrow (macOS) to move to the next task


· Once you’ve created a new task, type “1” for open with, “2” for move to tray with, and “3” to copy URL with


Subtasks


Subtasks break complex tasks into smaller tasks. To create a subtask from a task:


1. Select the task you’d like to create a subtask from.


2. At the top of the window, click on the three-dotted icon.


3. Click on the “Make subtask” option.




4. Select the task to inherit this subtask.


Checklists


These are the steps necessary to complete tasks. They can be included inside of tasks and subtasks. To start a checklist from a template:


1. Select the task you wish to create a checklist for.


2. Then, from the “To Do” section, select “Add.”


3. Select “Checklist,” then choose a template from the left sidebar.


4. Click on “Use Template.”


Multiple Assignees


You can assign tasks and subtasks to members of your team. A shortcut for using multiple assignees is:


· “m” to assign a task to yourself while viewing it.


Priorities


Based on how urgent a task is, you can add a priority flag to each one. To enable priorities in one or more of your Workspaces:


1. Launch ClickUp and click on your profile avatar.


2. Select “Settings” then from the left sidebar, “ClickApps.”


3. Toggle on “Priority” from the “ClickApps” section.




Box View


Box view allows you to monitor your team’s progress if you’re working from home. From a glance, you’ll be able to see what’s being worked on, what’s been completed, and who has too much work to complete.


· The hotkey for switching to Box View is: “b” or “x.”




Gantt View


For planning your projects you’ll need the Gantt View. To add one:


1. From any List, Folder, or Space, select the “+” sign.




2. Click on “Gantt,” then name your chart.




3. You can either mark it as a “Personal” view or not.




4. Pin it for quick access.


Shortcuts for Personal Productivity


ClickUp helps your personal productivity with features to help plan your day, organize your to-do’s, manage ideas, and much more.


Home View


The Home view gives you a quick overview of how your day will look – by seeing your reminders, tasks, and comments, etc. To access your Home view, click on the Home icon from the top left of your screen.


Me View


This view helps you to focus on the things that have been assigned to you like tasks, subtasks, and comments.


Notepad


To use ClickUp’s notepads to write down your ideas or notes to work on them at another time, use the shortcut:


· “p” to open notepad.


Why Doesn’t My Function Keys Work as Hotkeys Properly?


ClickUp does not use function keys for hotkeys and keyboard shortcuts. Check out the “ClickUp Hotkeys and Shortcuts” section of this article for information on how to enable ClickUp hotkeys and what they are.


Reduced Clicks With ClickUp Hotkeys and Shortcuts


The ClickUp productivity all-in-one app is designed to help you get through your work quicker, with access to all the tools you’ll need in one place and reduced mouse usage time with its handy keyboard shortcuts and hotkeys.


Now that we’ve shown you how to use their hotkeys and shortcuts, have you found that they’ve helped you to save time? What type of projects do you use ClickUp for? We’d love to know what you enjoy most about using ClickUp – let us know in the comments section below.

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